1801529 - Error message F5727 "Maximum number of items in FI reached" when release MM document to accounting

1801529 - Error message F5727 "Maximum number of items in FI reached" when release MM document to accounting

Symptom

The problem arises when in MIRO the Invoice Verification is carried out the system shows an error because more than 999 lines exists.

Environment

• Financial Accounting (FI)
• SAP R/3
• SAP R/3 Enterprise 4.7
• SAP ERP Central Component
• SAP ERP
• SAP enhancement package for SAP ERP
• SAP enhancement package for SAP ERP, version for SAP HANA

Reproducing the Issue

You try to post an invoice by tcode MIRO.

Cause

There is a limit of 999 line items which can be posted per FI document. This is because the line item number (BSEG-BUZEI) field length is defined as 3 numeric positions. Unfortunately, there are no immediate plans to expand the number of line items beyond the current limit.

When you process an MM invoice, it's not the number of invoice items but the number of lines that are being generated for the accounting document. You may have only 250 invoice items but these could generate 5 or more accounting lines. For example, if you use external taxes and tax calculation by item is ON (t-code OBCO) each item generates 12 tax line items for the accounting document.

The tax entries in BSET also count towards the total (note 117708). If you use jurisdiction codes, you may have 4, 6, 8 or 12 BSET entries for line items with tax codes depending on your tax procedure/configuration (TTXD-XTXIT, taxes line-by-line). Even if the line items have an amount with zero tax it will still create several entries in BSET.

Resolution

The most commonly used workarounds are as follows:

1. Implement FI summarization. The error can be avoided in MRRL if you use the summarization of FI documents. You can setup the summarization with the help of the trx. OBCY and OBCYX. (see note 36353and 1779136 mentioned in 117708).
2. Cancel the original billing document and split it into smaller documents using different payment terms but actually with the same terms.

Also check the following note: 370565 No summarization of FI documents from MM due to BSE

Please read notes 1353125 and 1497092. If you want to use the functionality of these notes the functionality have to be activated using a customer-specific implementation of the BAd FI_INVOICE_RECEIPT_SPLIT. You can consider implementing notes 1353125, 1353127, 1497092,1521108 and 1601586 instead of using summarization. For that, please consider the following:

• If no summarization is maintained in transaction OBCY for the relevant reference transaction (AWTYP),
• if no net document type (-> with T003-XNETB = 'X') is used for the posting, (with the coding enhancements of the note 1521108 the posting split provided with note 1353125 is enabled for net posted invoices as well)
• if no FI document type that is assigned to a document number range that is set to use external document number assignment is used for the posting,
• if tax jurisdiction codes are active for the relevant tax calculation procedure,
• if the indicator for determining taxes line-by-line is set for the relevant tax calculation procedure (-> TTXD-XTXIT = 'X'), and
• if Funds Management (PSM-FM) is NOT active

 You can use the notes to execute an automatic document split for cases like these.

See Also

2078335 - FAQ: Error F5 727 when posting via Accounting Interface

Keywords

F5 727, F5727, Maxium number of FI items reached, limitation of max 999 lines per FI document, MIRO, MRKO, split, splitting, MIRO, MIGO, summarization, RMRP, Verdichtung, erweiterte Verdichtung, Summierung, TTYPV, OBCY, TTYPVX, OBCYX