1466979 - FM Financial transactions to be used in FI line items

1466979 - FM Financial transactions to be used in FI line items

Symptom

You are not sure which commitment item (FIPOS) should be used on the line items of a financial document.

Other Terms

FIVOR, FMIFIIT, FIPEX, Financila Transaction

Reason and Prerequisites

The correct update of documents in Funds Management depends on the financial transaction assigned to the commitment item used in each line item.

Solution

SAP strongly recommends that you are deriving/entering the correct commitment item in your items so the correct financial transactions are being used:

ACCOUNT CATEGORY	FINANCIAL TRANSACTION	ITEM
Revenues	30	2
Expense	30	3
GR/IR lines in goods receipt documents	40	3
GR/IR lines in invoice receipt documents	30 (typically the commitment item from the PO)	3
Clearing account for cross-company code transactions	50 (this means also no account payable, no account receivable!)	2/3
Check clearing / bank clearing	80/90	1
Bank/cash desk	90	1
Accounts receivable	60	2
Accounts payable	60	3
Input tax	30	2
Output tax	30	3
Withholding Tax	30	2/3
Cash discount received	30	2/3
Cash discount paid	30	2/3
Cash discount clearing	60	2/3
Price difference accounts and other automatic created lines which are posted with payments	30	2/3
Down payment accounts (with and without asset)	30	2/3
Down payment clearing	30	2/3
Pool/Assets: Acquisitions	30	2
Pool/Assets: Issues	30	3
Payables from consignment warehouse or from pipeline	40	3

- HCM/HR documents should follow one of the financial transaction sorting mentioned in the following notes:
886094 Transferring staff costs to Funds Management
644804 Integration of HR into Funds Management

- With the transfer of a Payroll from the HCM/HR module to accounting, the FI document being created is split (into several documents) if more than 990 FI line items are created.
HR clearing lines will be created in the documents to guarantee a balance to zero in the document. These clearing items are purely technical lines that have no business importance and therefore do not contain any account assignments.
The commitment item of the clearing (Document split account) item should have a financial transaction "50" so it doesn't get updated in FM.
This is explained in the following notes:
511614 HR: HR clearing items in FI document  w/ document
886094 Transferring staff costs to Funds Management

- Security Deposit documents should follow the financial transaction sorting mentioned in the following note:
350336 Security deposits and Cash Budget Management

- For additional information about specific Asset Accounting postings (i.e.: Transfer postings, Retirement with Revenue with Customer, Depreciation, etc.), please go to the SAP documentation help for public sector:
http://help.sap.com/saphelp_erp60_sp/helpdata/en/f0/ca5716260211d28a430000e829fbbd/frameset.htm
All the necessary financial transactions for postings that involve assets are mentioned under: Recording Actual and commitment data -> Integration with Asset Accounting -> Example: Transferring Posting Data from Asset Accounting.
Additionally, please review the following note:
77726 Budget-relevant transaction types in FI-AA

- In PSCD or FI-CA documents, the commitment items should have the following Financial Transactions:
Financial Transaction 30: To be used for updating; to be set in Revenues/Expenses, Taxes, Discounts #
Financial Transaction 60: To be used in reconciliation accounts.
Financial Transaction 90: To be used in Bank / Bank clearing accounts and also in clarification accounts with Commitment Item Category 5.
Financial Transaction 50: To be used only in case of vendor interface in clearing lines without update.
More detailed information about the commitment item sorting that is relevant for these documents can be found in note:
686383 FM integration in contract A/R and A/P: Restrictions